THE ROYAL COLLEGE OF RADIOLOGISTS

1 OUR USE OF COOKIES

1. 1.1 Welcome to the iRefer website (Site), which is owned and operated by The Royal College of Radiologists, a body constituted by Royal Charter and a charity registered with the Charity Commission (charity registration no 211540) whose principal office is at 63 Lincoln’s Inn Fields, London, WC2A 3JW (referred to in this policy as we, us or our).
2. 1.2 This Cookies Policy describes the cookies that are automatically set and others that you may choose to set when you visit our Site and the purposes for which we use them.
3. 1.3 Our Site uses cookies to distinguish you from other users. This helps us to provide you with a good experience when you browse our Site and also allows us to improve our Site.
4. 1.4 Some cookies work by collecting and storing some form of personal information about you, so this policy also describes the legal reason on which we rely to process that information or to allow others access to it when using cookies.
5. 1.5 For further information on how we use the personal information we collect about you (including information collected through our use of cookies) please see the iRefer Privacy Policy.
6. 1.6 This policy was last updated on the date that appears at the top of this page.

2 WHAT ARE COOKIES?

1. 2.1 A cookie is a small data file that is placed on your device to allow a website to recognise you as a unique user when you use the website, either for the duration of your visit (using a session cookie) or for repeat visits (a persistent cookie). Other similar files such as pixels and beacons work in the same way and we use the word ‘cookie’ in this Cookies Policy to refer to all technologies that collect information in this way. Cookies can also be used in emails you receive to help understand your level of engagement with them.
2. 2.2 Cookies can be ‘first party’ (which are set by us) or ‘third party’ (which are placed on your device by another website when you use our Site).
3. 2.3 Cookies are a common technology for remembering certain information about a visitor to a website. The vast majority of websites currently make use of cookies and they are commonly used for a wide range of tasks. We use the following types of cookies for the following purposes:
   1. 2.3.1 Browser cookies. We use cookies set via your web browser for the following purposes:
   • Strictly necessary cookies. These cookies are necessary for our Site to function and cannot be switched off in our systems. They include, for example, a cookie that is set for security reasons or to remember your cookie consent preferences. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can set your browser to block or alert you about these cookies, but some parts of our Site will then cease to work.
   • Analytics cookies. These cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Site. They help us to know which pages are the most and least popular and see how visitors move around our Site. All information these cookies collect is aggregated after it is collected. If you do not allow these cookies we will be unable to measure traffic to our Site and unable to monitor its performance.
   2. 2.3.2 Email tracking pixels. Some of the emails we send to you may contain a pixel or tracked links which allows us to identify when you have opened or forwarded the email and to verify which links contained in the email you have accessed. We use this information to determine which parts of our emails are of most interest to you. You can choose not to download the pixel and avoid tracking by adjusting the settings in your email software or service, where the provider has made this feature available. You can delete the pixel by deleting the email. Alternatively, you can unsubscribe from our mailing list by using the unsubscribe option in the email or by contacting us at irefer@rcr.ac.uk.
   3. 2.3.3 Device data. We obtain data relating to your device, as described in the iRefer Privacy Policy, for the purposes set out in the Use of your personal information section in that notice.

3 CONSENTING TO THE USE OF COOKIES AND THE PERSONAL INFORMATION THEY COLLECT

1. 3.1 Certain cookies we use are strictly necessary for our Site to work. For example, when you visit our Site for the first time, we present you with a cookie notice and tool (Cookie Tool) requesting your consent for non-essential cookies. We have to use a cookie to remember your cookie preferences in order to comply with the law (you can see details of this cookie in the table below).
2. 3.2 When you first visit our Site, we automatically set essential cookies on your device that are strictly necessary for our Site to work. In relation to all other types of cookies we wish to use, you will be invited to consent to our use of them using our Cookie Tool. If you do not provide your consent using the Cookie Tool, we will not set these cookies on your device
3. 3.3 If you do not provide your consent, our Site will still work but some of the enhanced and personalised features may not.
4. 3.4 If you provide your consent in respect of cookies, you will also be providing your consent for us and the relevant third parties that use those cookies to use your personal information in the ways set out in the iRefer Privacy Policy. We will only set or read the relevant cookies for the durations set out in the table below. You can withdraw your consent at any time by using the Cookie Tool to turn off/opt-out of the relevant cookies. The cookie files may remain on your device after you have opted-out of using them. Please see the How to control and delete cookies section of this policy or check your browser’s help pages to find out how to delete these files from your device.
5. 3.5 If you withdraw your consent for us to use non-essential cookies, the consent you have given us to use any personal information we collect using those cookies will also be withdrawn. Please see the iRefer Privacy Policy. for further details.

4 COOKIES USED ON OUR SITE

1. 4.1 The table below sets out the first party and third party cookies that are set and read on your device. The legal reason (also known as the ‘lawful basis’) for using the personal information collected using the cookies is also set out in the table. To find out more about the lawful bases on which we rely to use your personal information, please see the iRefer Privacy Policy.
2. 4.2 Some third party cookies are set by third parties that provide a service to us and who act on our behalf and on our instructions. The iRefer Privacy Policy. applies to the personal information collected using these cookies.
3. 4.3 Other third parties are companies who use the personal information for their own business purposes and are, for the purposes of data protection law, ‘controllers’ in their own right. Whilst we provide a summary of the third party cookies for these companies in the table below, you should also check the relevant third party’s privacy policy using the links in that table for more information about how these cookies and the personal information they collect are used.

5 GOOGLE ANALYTICS

1. 5.1 Our Site uses Google Analytics, a web analytics service provided by Google. Google Analytics uses cookies to analyse the use of our Site by you and other visitors. The information generated by the cookie about the use of our Site is usually transferred to a server of Google in the United States where it is stored. Please see the iRefer Privacy Policy. for further information regarding personal information transferred overseas.
2. 5.2 We have activated internet protocol (IP) address anonymisation for Google Analytics so that your IP address is shortened in advance of transfer to Google if you are located in the United Kingdom or European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the United States and shortened there. Google will use this information on our behalf to evaluate the use of our Site by you and other users, to compile reports on the activities on our Site and for further purposes related to the use of our Site to provide services to us.
3. 5.3 The IP address submitted by your browser to Google Analytics will not be merged with other Google data. Please see the iRefer Privacy Policy. for details of the personal information that we collect from you using the Google Analytics service.

6 HOW TO CONTROL AND DELETE COOKIES

1. 6.1 You can change your cookie preferences at any time by deleting cookies using your browser and refreshing any page on our Site or by using our Cookie Tool .
2. 6.2 In relation to Google Analytics cookies, you can also use the specific Google opt-out tool at https://tools.google.com/dlpage/gaoptout to opt-out of those cookies.
3. 6.3 You may wish to visit http://www.allaboutcookies.org which contains comprehensive information on how to do this on a wide variety of browsers. You will also find details on how to delete cookies from your device, as well as more general information about cookies. Please note that, as these websites are not owned or operated by us, we are not responsible for any of the content on them.

7 CHANGES

We may make changes to this Cookies Policy at any time by posting a copy of the revised policy on our Site. Any changes will take effect 7 days after the date on which we post the modified terms on our Site, whichever is the earlier.

8 CONTACT US

If you have any questions or concerns about cookies or your privacy when using our Site, please use our contact details in the Contact and legal information section of the iRefer Privacy Policy.